Access To Public Records

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~ACCESS TO PUBLIC RECORDS~

Pursuant to Rhode Island General Law 38-2-3(d), the City of Newport hereby adopts the following procedure for requesting/obtaining public records:

  1. A request to inspect and/ or copy public records of the City of Newport may be presented orally or in writing to the Office of the City Clerk of the City of Newport, 43 Broadway, Newport, Rhode Island 02840 during normal business hours (8:30 AM to 4:30 PM, Monday through Friday), by calling 401-845-5351, or by emailing lswistak@cityofnewport.com.
  2. Although not requited, in order to ensure compliance with the Access to Public Records Act and that you are provided with the public records you seek in an expeditious manner, the City asks that you complete the Public Records Act Request Form. This form is not requited if you are seeking records available pursuant to the Administrative Procedures.Act or other documents prepared for or readily available to the public.
  3. The Access to Public Records Act allows a public body ten (10) business days to respond, unless otherwise extended for good cause in accordance with the provisions of subsection 38-2-3(e). In such instances, a response will be provided within thirty (30) days of receipt of request.
  4. If, after review of your request, the City determines that the requested records are exempt from disclosure for a reason set forth in R.I.G.L. 38-2-2(5)(i)(A) through (Y), the City reserves the right to claim such exemption.
  5. In accordance with Rhode Island General Law 38-2-4, the City may charge a fee of fifteen cents ($.15) per page for copies and/or fifteen dollars ($15.00) per hour, after the first hour, for search and/ouetrieval of documents. Please be advised that for purposes of search and retrieval costs, multiple requests made by you within thirty (30) days to the City of Newport shall be considered one request.

  6. The City of Newport is not obligated to produce for inspection or copying records that are not in the possession of the City of Newport. Moreover, the City of Newport is not requited to reorganize, consolidate, or compile data that is not maintained by the City of Newport in the form requested.

 

The City of Newport is committed to providing public records in an expeditious and courteous manner consistent with the Access to Public Records Act.

  

REQUEST TO INSPECT AND/OR COPY PUBLIC RECORDS FORM

To submit an online request for public records, please provide the following information.  A valid email address and description of records requested is requited.

 Contact Information:  (Please provide the following information)

Name

Address   

City, State, Zip

Email/Telephone/Facsimile

Requested Info:     

~Or click below for our form~        

*Public Information Request Form:    Public Information Request.APRA